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Topic: How do you file your Family Tree Paperwork? (Read 4223 times)
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LibbyW
RootsChat Senior
 Offline
Posts: 395
Hannah Louise Robins 1877-1946
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I have been putting this off for ages, I really do need to sort out , certificates, census returns and all those silly bits of paper we collect. Not being a bit organized what is the best way to do it?
In family groups?
Alphabetically?
All census returns together?
All certificates together?
I would really appreciate some help, because I would hate to do this then 4 months down the line have to re-do it again!
Thanks
Libby
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Census information Crown Copyright, from www.nationalarchives.gov.ukPerry:- Middlesex, Hertford, Essex. Britton:- Middlesex, London, Gloucester. Murray:- Lancashire. Lee:- Liverpool. Bennison:- Cumberland, Yorkshire? Robins:- Liverpool, London, Devon. Procter:- Liverpool. Westhead :- Liverpool. Norman :- Essex, Suffolk. Kitchener:- Bedford, Middlesex. Marriage:- Middlesex. Chopping:- Hertford. |
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Burrow Digger
RootsChat Aristocrat
Offline
Posts: 1194
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I sort of have the same system - about 20 files for major names in the tree, one for miscelleneous info, one for all certificates (since I dont have that many) and one for photographs (again I dont have many). Oh and one for emails & letters. 
BD
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Keith Bateman
RootsChat Marquessate
 Online
Posts: 3830
.....The Cheshire Cat
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I have a brilliant system - everthing is on my website!! 
If it's not on there it's on the floor - every now and again I put them in no order into a box file - which then goes onto the floor
I usually find what I want in the end
I don't think I should recommend this - but it works for me 
Cheers
Keith
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WILLIAM 1
RootsChat Member
Offline
Posts: 131
Census information Crown Copyright, from www.nationalarchives.gov.uk
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all my certificates birth, marriage, death , census ..
i have a big black folder with plastic sheets and i put my stuff in that one page on one side and an other page on the other side that way you dont have to keep taking them out all the time to read them you just open up the folder. so you have two certificates in the one clear plastic folder. so the way i did it was i started with my grandfather and his wife and there family. then after him it was his father and his wife and so on and so on. and down the bottom of the folder i put bits of paper that say my grandfather i did that for every page that his papers took up and when his stoped the next one began then the bit at the bottom became my great grandfather. and so on that is the way i did it .but i also bott. the family tree maker. who do you think you are. it is so good . i hope this helps you
and in my computer i have a made a folder all my grandparents and in that i have folders for every grandparent onwards and i have all my documents for each grandparent in there own folder. and i have all the same stuff on dvd & cd. incase my computer does something silly then i have still got all the stuff. and i have it all on family tree maker as well. and i have all that on disc as well just incase i lose all that as well. so i have it all in my computer & all on disc & all on paper as well
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« Last Edit: Friday 30 May 08 11:16 BST (UK) by WILLIAM 1 »
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brown family in scotland.brown family ireland. places, maybole, cupar.angus.forfar, dundee. govan. renfrew.girvan.ireland. mcclinton (and variants), mcfarlane, brown,buchanan,murray,caskie(and variants) hay family. mcpherson family
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nutkin
RootsChat Aristocrat
Offline
Posts: 1060
My reason for digging! A baby nutkin!
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I use 3 ring binders by family name. Usually about 3 families per binder. All orginals of certifcates I put in a scrap book with plastic leaves to slide the pages in. I have about 7 binders. Works well for me. Each family has census , directory pages, ect separted in each section.
- Kristin
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Shields & Milner- Patrington & Bilton, Yorkshire Nixon & Bowers - Appleby, Broughton & Messingham, Lincolnshire Hancock &Tyson- Tetford, Skendleby & Spilsby, Lincolnshire Cochrane- Darvel, Loudon, Ayrshire Yuill, Hardie- Paisley, Renfrewshire Kennedy, Gardener & Clelland- Glasgow, Lanarkshire & Paisley, Renfrewshire Census information is Crown Copyright, from www.nationalarchives.gov.uk |
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LibbyW
RootsChat Senior
Offline
Posts: 395
Hannah Louise Robins 1877-1946
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Wow, 20 files  I only bought 4 
Old Rowley as Liverpool Annie said OMG how organized are you, do you fancy a trip to wiltshire to help me out, good home cooking, etc.
I think the worst part is getting started. My current system is like Keith's, mostly on my computer, mostly on the floor. I usually find what I want in the end, its just the end , is taking longer to find 
My husband (a project manager) is so organized its scary, like William he has plastic wallets and puts things back to back, lots of folders, stuff cross referenced, very very complicated (I think) I can't ask him for help tho
Lots of lovely help thanks, I think Old Rowley has put us all to shame tho.
Well another trip to Wilkinsons, I think, buy lots of folders and plastic wallets. Do I have to store the old photos in any special way?
Libby
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Census information Crown Copyright, from www.nationalarchives.gov.ukPerry:- Middlesex, Hertford, Essex. Britton:- Middlesex, London, Gloucester. Murray:- Lancashire. Lee:- Liverpool. Bennison:- Cumberland, Yorkshire? Robins:- Liverpool, London, Devon. Procter:- Liverpool. Westhead :- Liverpool. Norman :- Essex, Suffolk. Kitchener:- Bedford, Middlesex. Marriage:- Middlesex. Chopping:- Hertford. |
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TaffyBlue
RootsChat Senior
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Posts: 289
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I am searching my tree from my son upwards (or is it downwwards?), so have 4 files for each family group ie. my paternal line and maternal line, then my wife's paternal line and maternal line. These files hold photos, census sheets, and other snippets.
I then have a correspondance file holding letters to and from people I have had contact with. This includes emails, as I have learnt to print them out, because it is almost certain that your computer will crash just as you received a vital email that you then lose along with the senders address!!
I then have a certificates file, which holds all BMD certificates. They are filed in date order starting at the present day and working backwards. I found it easier filing in date order, because I kept confusing myself whether to file my female ancestors under their married name or maiden name, and also, with marriage certs, which surname do you file it under? I also have an index sheet at the front of each file, lising the contents ... for quick reference.
I use RootsMagic software to compile my tree, and cross-reference all sources into the software. I also have 3 web sites for various parts of my research.
Phew!
It all seems to tick along nicely, although I seem to spend so much time making sure my records are in order, that I get very little time to actually research anything!!
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BAYLIFF - Lancashire, CAMPINI - Birmingham/Shropshire, FLOWERDEW - Norfolk, GUERIN - London, HAMER - Wales, INGLEBY - Wales/Yorkshire, MACAULEY - Glasgow, NOBBS - Yarmouth, Norfolk, WILLIAMS - Caernarfonshire, WILSON - Glasgow, WOOLSEY - Norfolk Census Information is Crown Copyright from www.nationalarchives.gov.uk
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misha888
RootsChat Extra
Offline
Posts: 46
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Hiya
I gave everyone on my tree a number starting with me at 1, my father 2, my mother 3 and so on, then i used those files with fixed clear pockets and for each person i use a page for collating their info, then their birth and death certs, the marriage cert, then the wifes birth and death certs.
It means i can flick through and see all my certs laid out, and although im rubbish at maths i discovered that if i times someone's number by 2 it gives me the number of their father without me having to look at my key!
I even talked my housemate into agreeing its a good system and helped her set hers up!
Mishka
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Retford, Notts: Lane, Marsh, Theaker, Jeffrey, Jervas, Savage & Hindley. Worksop, Notts: Hall, Neep, Thorn, Smith & Hodkin. Bedford: Wilson & Whitfield. Peterborough, Hunts: Beeby, Sawyer, Rimes, Redhead & Lowe. Kent: Simmonds & Wood. Newcastle: Forster & Talbot.
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Sylviaann
RootsChat Aristocrat
Offline
Posts: 2533
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I have 20 files at the moment. 3 are the large lever arch files. My fathers side are one colour and my mothers another. I keep most things in plactic wallets within the files (not photos but copies of them) Each individual has their own plastic wallet or three with certs census copies etc. and there is one for the whole family. I keep the certs with the individual with copies of the marriage cert for the wives. I know I shouldn't fold them but they are all new and there is only 1 fold. I also have magazine files for the largest families in which I keep correspondance, e-mails etc and general stuff about the name or the district or their jobs. It's amazing what you can find.
I am in the process of going through everything and putting it on to my computer and copying it on to CDs. I'm also searching AGAIN. I have just finished my fathers ancestors and am now on to his female relatives. I'm only on A so it might take some time. Hopefully by this time next year I will start again on my mothers side.
I also have a 6 foot shelf with books, magazines etc. but I do live alone so i have the room.
Sylviaann
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Census information is Crown Copyright, from www.nationalarchives.gov.ukNorfolk: Gooch, Loveday, Lake, Betts Suffolk: Gooch, Crosby, Turner Hampshire: Laws, Burrows Kent: Beer Jersey: Barette, de Gruchy East London: Middleton, Gower, O'Farrell, Smith, Weston |
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