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Author Topic: Am I using the correct option for saving to disc?  (Read 872 times)
Ewan
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Am I using the correct option for saving to disc?
« on: Wednesday 30 July 08 14:16 BST (UK) »
Hello, as I have now been able to copy to disc I am getting adventurous Wink

I now have this problem as to what option to choose, is there anyone that perhaps uses the same system as me and can advise me on what they do.

I have added a few sentences to a file so I want to save this to an already established file on disc.   First I use 'save as' and then click on the 'DVD RW Drive', I then click on the file in which added information is to be save to.  It gives  me 3 options:  1) Replace existing file   2) Save changes with a different name   3) Merge changes into an existing file.

I have found that  when I choose number three as I believe this is what I need to merge this information into an existing file, all the new text is in red Huh

If I choose option one it saves with the extra information I have added, which is fine, but is this the one I should be choosing for what I need  to do, for instance if I had pages and pages of a document already and I only wanted perhaps to add 2 lines, or even 2 words is this what happens, is this the way to do it?  I am using Vista if this makes any difference.

Thank you for any suggestions
Ewan
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Emjaybee
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Re: Am I using the correct option for saving to disc?
« Reply #1 on: Wednesday 30 July 08 15:46 BST (UK) »
What are you viewing your file with, ?Word?

It could be that your options are set to show amendments in red, this is done for offices where several people work on the same document.
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Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #2 on: Wednesday 30 July 08 18:59 BST (UK) »
My file was created as a 'Word' document, anyone any ideas as to how to change these options please.

Ewan
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meles
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Re: Am I using the correct option for saving to disc?
« Reply #3 on: Wednesday 30 July 08 19:06 BST (UK) »
Go to "Tools" at the top of the page, then "Track changes" and untick the box.

meles
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Little Nell
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Re: Am I using the correct option for saving to disc?
« Reply #4 on: Wednesday 30 July 08 21:50 BST (UK) »
Ewan,

Slightly off the topic, but please may I ask why you are saving it to a removeable disk (i.e. the CD/DVD) as your first option, rather than to the hard drive of the PC?

Accessing a file from a CD or DVD is slower than from the PC's internal hard disk.  CD or DVD is usually used to back up files to another location in addition to your PC.  If you plan to change the file regularly, it makes more sense to save it to your PC and back it up once a week (for example).  If you use the option of saving to the CD or DVD all the time, it is still only in one location.

Or have I misunderstood something?

Nell

PS I hate "track changes" with a passion and would avoid it wherever possible.
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downside
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Re: Am I using the correct option for saving to disc?
« Reply #5 on: Wednesday 30 July 08 23:52 BST (UK) »
When you merge a document it means that two documents must be open:

doc_1 and doc_2 which merge into doc_3.

You open doc_1 and I presume the red text is the text that you have added to doc_2.  doc_1 is compared to doc_2 and the difference is written to doc_3.

doc_1 is the original document saved on disc.
doc_2 is a copy of doc_1 plus any additions you made.
doc_3 is then created and it then overwrites doc_1 and becomes the new doc_1 on CD.

doc_2 and doc_3 are probably only temporary files written on the hard drive so you don't actually see them on the CD.  They are then removed once you have saved the document to the CD.
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Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #6 on: Thursday 31 July 08 19:27 BST (UK) »
First of all may I thank everyone that has replied to the thread with their help, you truly are an amazining lot and always come up trumps.

meles, when I clicked on tools at the top of the page there was no option for  'track changes' but ................... when I was actually in the document I was saving at the top of the page there was a 'Track Changes' I clicked on that went into 'change tracking options' and this is what is said - 'Insertions' under this heading it said 'underline' (which apart from the text coming out red was at one point underlined also) so I changed that to 'none' and under a heading 'By Author' there was a block of 2 colours red and black I changed that to one of just black.


Nell, because I have lost 12 years of family research through my computer becoming 'ill' last month thus needing the hard drive to be sent away for specialist treatment to see if any of this information can be saved, at a huge cost, also my genealogy programme which contained about 7 years of putting individuals onto it has been lost with all of this I am so nervous now about not saving anything extra I find to a disc or similar.  Also because over these years I have never done family research 'big time' I only go to a record office once or twice a year if that, and I am just covering direct descendants at present, it is probably once a month that I may gather new information and that is only snippets most of all from  Rootschat.  Basically, sorry to be long winded but when I have new information I am now saving straight to disc.

Dare I ask about "track changes"?
Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #7 on: Thursday 31 July 08 19:32 BST (UK) »
But as Nell pointed out, it sounds as though you're still only saving to one location.    You should save to hard drive, and disc, and preferably another disc or a memory stick as well.    Just to be on the safe side.   

And you can also email stuff to yourself as well.  With aol it can then be saved onto their space.    I don't know about other providers if they have space to put your saved emails.
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Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #8 on: Thursday 31 July 08 20:50 BST (UK) »
That is what I am doing pressing 'save' as I have always done and which, I presume saves to hard drive, putting disc in using 'save as' and then, I didn't mention this but I also have a memory stick that I save to as well.
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Little Nell
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Re: Am I using the correct option for saving to disc?
« Reply #9 on: Thursday 31 July 08 21:09 BST (UK) »
That explains it a bit more - I knew you had lost stuff and was worried in case disaster struck while you were still getting used to a new way of doing things.  Smiley

I have my stuff backed up to a separate hard drive on the same PC, on a small laptop and also to another PC in the house.  And I don't throw any of my notebooks away - my mind can still find stuff in those quicker than looking on the PC!

Nell
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Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #10 on: Saturday 02 August 08 12:32 BST (UK) »
Hello Nell

Thank you for your concerns regarding losing more stuff, it was most thoughtful and it is much appreciated Smiley.  I was just dabbling about a bit trying to get used to saving to disc etc before I get my collection built up again.  Best to play around a bit on non essential information now before I really need to save it for real. 

Ewan
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carol8353
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Re: Am I using the correct option for saving to disc?
« Reply #11 on: Saturday 02 August 08 12:57 BST (UK) »
Hi Ewan

I have a Yahoo account,as well as my usual Orange one- and once every couple of months I email my tree to myself on Yahoo,so it is saved there too,rather than just on my PC.

I too lost a lot of stuff when my PC crashed a few years back.......once bitten etc etc  Wink

Carol
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Ewan
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Re: Am I using the correct option for saving to disc?
« Reply #12 on: Saturday 02 August 08 18:43 BST (UK) »
Hello Carol

So, it is a case of saving it everywhere you can then.  At the moment I have started to save stuff on memory stick, and disc.

I have another question to ask regarding saving but I shall put it on a different thread, stand by.

Many thanks
Ewan
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