Author Topic: How do you organize downloaded files?  (Read 1129 times)

Offline lmsfam

  • RootsChat Extra
  • **
  • Posts: 24
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
How do you organize downloaded files?
« on: Sunday 10 January 10 19:26 GMT (UK) »
Hi
I was looking for ideas on what is the best way to organize files on my computer.  For example, census finds - What do you call the files you save?   Do you sort in folders by year? by the family? 

I have notes of all my finds in my family tree program, I am just trying to better organize all the files on my hard drive.

Thanks in advance for any suggestions you can offer...
Lisa
Brooks (Dorset) & Barlow (Lancashire/Cheshire)

RootsChat is the busiest, largest free family history forum site in the country. It is completely free to use. Register now.
Also register instantly with Facebook or Twitter (and other social networks). Start your genealogy search now.


Offline Braindead

  • RootsChat Veteran
  • *****
  • Posts: 536
  • Great Great Great Grandfather, William Cafferata
    • View Profile
Re: How do you organize downloaded files?
« Reply #1 on: Sunday 17 January 10 16:27 GMT (UK) »
I too am struggling with this problem and don't have a real solution to it.
I have a series of folders for indiviuals, but I also have other folders such as census, bmd, places etc. I even have one called "men" and one called "women". I also have folders within folders.
I simply put the files in the folder that seems most appropriate. Trouble is, I often seem to lose track of where things are!
"Census information Crown Copyright, from www.nationalarchives.gov.uk"

RootsChat is the busiest, largest free family history forum site in the country. It is completely free to use. Register now.
Also register instantly with Facebook or Twitter (and other social networks). Start your genealogy search now.


Offline Roger The Hat

  • RootsChat Veteran
  • *****
  • Posts: 688
    • View Profile
Re: How do you organize downloaded files?
« Reply #2 on: Sunday 17 January 10 16:54 GMT (UK) »
All my folders are labelled by Surname,
subfolders are labelled by Given name and Surname,
and all files are preceded by the relevant date.

All BMD, census, and other information goes into the folder relevant to that individual. This does result in duplication, but it does mean that one folder will contain all the information for that person.

'Hat.


Offline Springbok

  • RootsChat Aristocrat
  • ******
  • Posts: 1,194
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
Re: How do you organize downloaded files?
« Reply #3 on: Sunday 17 January 10 17:22 GMT (UK) »
The  way I order my returns (scanned BMD certs ,Census etc)  is to give  a folder  the Family name, then rename each download by year/date month for example as follows

 1840-12-1  marr. John Smith- Mary Jones /1841 census John Smith c.1812 carter / 1842-7-10 birth. Mary Smith/    and so on.Then just slide them into correct order.

This enables you to see by date how , as the descendants grow up , marry etc just what and when events happen in relation to each other.

Wish I had done this from the start, as it is taking me ages to do this now, having traced back quite a number of related ancestors .

Much like Roger, and of course you will have to duplicate where you follw another parent   

Spring

P.S Welcome to Rootschat Imsfam, hope you enjoy our company

Dorset: Ackerman,Bungey,Bunter Chant,Hyle
Islington:Bedford, Eaton,Wilkins
Beds,Fulham: Brazier
Shoreditch: Burton,Coverdale
Essex ,Clerkenwell:Craswell,Cresswell
St.Lukes Middx:Doughty, Dunkley
Andover/IOW/Fulham:Gasser
Fulham: Neal
Bucks:Putnam,Wingrove
Bullwell.Notts:Wilkinson
Clerkenwell/Islington:Wyllie
Herts/ Tottenham/Walthamstow:Young

Offline lmsfam

  • RootsChat Extra
  • **
  • Posts: 24
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
Re: How do you organize downloaded files?
« Reply #4 on: Friday 05 February 10 04:45 GMT (UK) »
Thank you for the suggestions.  I am sorry I didn't thank you sooner - the email alert that I got a reply to my post ended up in the spam folder of my email. 

Currently, I have different sides of my family organized in different ways and it's a mess!  I like the idea of all the information for one person in one folder titled by date. That does seem like a good way to find the orginals when I want to refer to them again.

I knew I would get some good ideas here!   :)

Thanks again,
Lisa
Brooks (Dorset) & Barlow (Lancashire/Cheshire)

Offline downside

  • RootsChat Marquessate
  • *******
  • Posts: 4,206
  • Make my day
    • View Profile
Re: How do you organize downloaded files?
« Reply #5 on: Friday 05 February 10 10:32 GMT (UK) »
The way computers do it is to assign a unique identifier to each individual:

I001 Smith, John
I002 Smith, Mary

Humans do not normally like numbers so if you want to use this method then you will need to keep a searchable index so you can trace which number you have assigned to each individual.

I001_census_1901.jpg
I002_census_1901.jpg
Sussex: Floate, West
Kent: Tuffee
Cheshire: Gradwell
Lancashire: Gradwell

UK Census information is Crown Copyright, from www.nationalarchives.gov.uk