Author Topic: error: need to clean the file using virus scanning software  (Read 812 times)

Offline Greg02

  • RootsChat Pioneer
  • *
  • Posts: 1
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
error: need to clean the file using virus scanning software
« on: Wednesday 27 September 17 15:41 BST (UK) »
I have Microsoft Word 2016 installed on my Laptop, it was working fine until yesterday. When trying to open .docx format file get the following error: 'If you want to open this file, you need to clean the file using alternative virus scanning software'. Can anyone help me? How to stop this error?

I am running Windows 8.

Offline dublin1850

  • RootsChat Veteran
  • *****
  • Posts: 910
  • A great lover of Dublin history
    • View Profile
Re: error: need to clean the file using virus scanning software
« Reply #1 on: Wednesday 27 September 17 16:16 BST (UK) »
https://support.microsoft.com/en-us/help/2953311/user-receives-virus-found-error-when-antivirus-scanner-in-sharepoint-s


Are you using a virus scanner on a shared server rather than actually on your laptop?
Coffey, Cummins [Rathfalla, Tipperary], Cummins [Skirke, Laois], Curran, Dillon [Clare], Fogarty [Garran, Laois/Tipp], Hughes, Keshan (Keeshan), Loughman [Harristown and Killadooley, Laois], Mallon [Armagh], Malone, Markham [Caherkine, Clare], McKeon(e) [Sligo/Kilkenny/Waterford], McNamara, Meagher, Prescott [Kilkenny/Waterford/Wexford?], Rafferty, Ryan, Sullivan, Tobin
GEDMatch: T665306 tested with Family Tree DNA and also with ancestry
GEDCOM file: 1980344

Offline almenezes

  • RootsChat Pioneer
  • *
  • Posts: 1
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
Re: error: need to clean the file using virus scanning software
« Reply #2 on: Thursday 28 September 17 13:54 BST (UK) »
Consider the following scenario:

1. You install an antivirus scanner for Microsoft SharePoint Server 2013 for scanning documents.

2. The antivirus scanner is unavailable for some reason, or it times out during a scan.

3. Your document is corrupted.

As a temporary workaround, if you need to access to infected file immediately, the SharePoint administrator can enable the Allow users to download infected documents option in the Central Administration portal.
Also you  could try to open the file with the help of Open Office or recover the file here: https://www.docxrepairtoolbox.com/

Offline Mike Morrell

  • RootsChat Extra
  • **
  • Posts: 19
  • Census information Crown Copyright, from www.nationalarchives.gov.uk
    • View Profile
Re: error: need to clean the file using virus scanning software
« Reply #3 on: Sunday 01 October 17 13:30 BST (UK) »
I don't know much about this error or where your documents are or what anti-virus software you use. It's worth checking whether you get the error message on pretty much all .docx documents or only on some. If it's only on some, is there something about the location (drive, folder) or contents that could be factor?

What happens if you create a new (test) document in Word, save it and then try to re-open it? Do you get the same message? What happens if you open other file types (Excel spreadsheets, Notepad, photos)? Do you get the same message? If you are able to narrow the down the problem files, it's easier to trace the cause of the problem.

As previous replies note, if you google the error message all the results are about accessing documents in a 'Sharepoint' library. If you don't use Sharepoint at all and you get this error when opening documents on your local drive, then it's just possible that your anti-virus software is not working as it should with Windows/Microsoft (perhaps following an automatic update).

I use Norton but I'm guessing other anti-virus software works in a similar way. In my Norton settings/preferences, the option 'Real time protection' is set to 'on'. This means that Norton always does a virus check on any files, documents or e-mails that I open with any program. It happens so fast that I don't even notice it.

It's only ever happened to me very occasionally in the past but somehow the anti-virus software I was using at the time (Mcafee, Norton) suddenly stopped working properly with Windows. I had to restart, reset or re-install it or reset the standard Windows security settings. 

Without knowing the details, it sounds to me as if anti-virus software (either on a server or on your laptop) is trying to do a 'real-time' virus scan on documents you open but failing in this. The gist of the message seems to be "sorry, unable to check this file, use something else instead".

Some anti-virus software products don't work well together with the 'standard' windows security software. If you use anti-virus software, check the suppliers recommendations for Windows security settings. They often recommend turning off Windows security when running their software. Anti-virus settings sometimes 'clash' with the standard Windows security software.

One option is to temporarily disable internet, then do a complete virus scan to check that your Laptop is 'clean'. With internet still switched off, try switching off any 'real-time anti-virus protection' settings  to see if the message disappears when you try to open .docx files. If not, close all your anti-virus programs and try opening the docx files again.

Turn the anti-virus software back on and try turning off all 'Windows Security' settings. Check whether the .docx problem still occurs.

If you still have the problem, try turning both the anti-virus software and Windows security settings to off.

If the problem disappears at one of these steps, there's a good chance that the problem's being caused either by anti-virus software or Windows security software and often a combination of the two running together. If this is the case, you can contact the 'support' department for you anti-virus software and get advice on how to fix the problem.

Mike