Author Topic: Obtaining Canadian (Ontario) Pasport Applications from the 1930's  (Read 179 times)

Offline Glenn5

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Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« on: Tuesday 04 February 25 17:03 GMT (UK) »
Hi everyone,

I have some correspondence relating to my Nan's and Mother's Passport application from 1935.  Learning that this information is kept for 100 years  I emailed the Passport Office for a copy of the application hoping it would have a picture plus other information.  The initial reply was no.  After challenging this they said I could have a copy if I could prove I was an Executor in my Nans Will!  My Mother was the executor but is now deceased.

Does anyone have experience / knowledge of obtaining Passport applications?  For information I live in the UK.

Thank youin advance. Regards Glenn

Offline polarbear

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Re: Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« Reply #1 on: Wednesday 05 February 25 16:49 GMT (UK) »
Hello Glenn5,

I suspect your issue is likely related to Canadian privacy legislation. Some info…

https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/how-access-information-personal-information-requests-work.html

https://www.canada.ca/en/treasury-board-secretariat/services/access-information-privacy/access-information/request-information.html

I wonder if you might try a step further and ask if they would reconsider if you can prove your relationship to your mother, the original executor. It looks like there might be an issue with your location too, though.

Wish I could be of more help but Canadian privacy laws are very strict. I’m going to ask a moderator to move the thread to the regular Canada board….it will get more exposure there.

PB


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Offline Glenn5

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Re: Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« Reply #2 on: Thursday 06 February 25 10:25 GMT (UK) »
Good morning PB,
Thankyou for your speedy reply and advice.  Not read all the information on the links you sent but it seems that a one route may be a request under the "Personal Information Request" process but again this is aimed,  quite rightly, at Canadian Citizens.  Maybe I should apply for Canadian citizenship!

It seems sad that this information is lost after 100 years as it would be very useful for Genealogy purposes.  Having said that the UK Passport Office only save data for one year.  A very small number are in the National Archive.

Hopefully moving this topic to the general board as you suggested will provide more information.

Thank you again.

Regards Glenn

Offline polarbear

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Re: Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« Reply #3 on: Thursday 06 February 25 19:23 GMT (UK) »
Hi again,

I believe the “Personal Information Request” would be to access what info the government holds about the requester so they can see if it is accurate or whatever. You would need to use the “Access to Information Request”. But then as noted, citizenship is unfortunately an issue.

PB
British Home Children are very special.

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Offline Glenn5

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Re: Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« Reply #4 on: Wednesday 12 February 25 16:57 GMT (UK) »
I have had the email below from the Passport Office which basically closes down my enquiry.  I add in full as the information may help other researchers:

Thank you for your message of February 6, 2025.


Please note that Canadian passport records are only retained for 75 years. Unfortunately, we are unable to fulfill your request, as the information you are seeking is no longer available. Additionally, original passport application forms and photos are not kept by the Program.
 

Access to Family Records for Non-Residents of Canada

 

Non-residents of Canada are only eligible to request their own personal information under the Privacy Act. However, the following options may be available for obtaining records related to deceased family members:
 

If the personal information you are seeking pertains to an individual who has been deceased for more than 20 years, a Canadian citizen or permanent resident may submit an Access to Information Act request on your behalf. Please note that any available records will be provided directly to the individual who submitted the request.
If the personal information you are seeking pertains to a living individual, you may submit a request under the Privacy Act, but only with the individual's written consent. The written authorization must explicitly state that you are permitted to make the request and receive the information on their behalf.
 

For more details on submitting a request, please visit IRCC’s Access to information and privacy webpage:IRCC ATIP.

 

Immigration and Genealogical Records

 

If you are seeking information on an individual who arrived in Canada before 1936, Library and Archives Canada maintains records of landing and immigration, including passenger lists from 1865 to 1935 and border entry lists from 1908 to 1935. These records are available free of charge.

 

Requests for these records can be sent to:

 

Library and Archives Canada
Researcher Services Division
Genealogy Section
395 Wellington Street, 3rd floor
Ottawa, Ontario
K1A 0N3
Fax: 613-995-6274
 
For more details, you may also wish to consult Library and Archives Canada’s Genealogy and Family History website for information about their records and resources.

 

We hope we were able to assist you.

Offline polarbear

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Re: Obtaining Canadian (Ontario) Pasport Applications from the 1930's
« Reply #5 on: Wednesday 12 February 25 18:29 GMT (UK) »
Aww, what a shame. It would have been so nice to have.

Thank you for posting the information sent to you. Very helpful for other researchers. I will keep it in mind.

Regards PB
British Home Children are very special.

We search for information but it is up to the thread owner to verify that it is correct.

British Census copyright The National Archives; Canadian Census copyright Library and Archives Canada